SASA Career Center
The SASA Career Center is your online employment connection to professional opportunities on SASA campuses throughout the SUNY system.
Faculty Student Association of Hudson Valley Community College, Inc.
Schenectady County Community College – Faculty Student Association
Faculty Student Association of Hudson Valley Community College, Inc.
I. Qualifications for Employment
A. Education (Minimum Requirements):
Bachelor’s Degree in business related field and two years relevant experience. Associate’s degree in business related field and five years relevant experience may be considered.
B. Employment Experience Preferred:
- College store
- Inventory management
C. Pertinent Other:
- Strong computer skills including Microsoft Word and Excel; Banner and Booklog a plus
- Strong organizational skills
- Proven analytical, conceptual, and problem-solving abilities
- Customer service skills
- Excellent verbal and written communication
- Ability to work well with others
- Ability to lift up to 30 pounds, carry, bend and stretch
- Ability to pack, unpack, move and carry boxes of books
II. Nature and Scope of Duties:
The position reports to the Bookstore Manager and performs the following duties:
- Works to develop relationships with faculty, staff, and students by providing leadership within the area of course materials
- Works closely with faculty to receive course material adoptions timely
- Keeps abreat of industry standards and higher education/community college trends and developments
- Assists academic departments with publisher inquiries
- Inputs course material information in textbook management system (TMS) as per adoptions received
- Determines quantities for ordering based on enrollment and past sell through data
- Works closely with vendors concerning pricing, availability, delivery and returns. Works with vendors to obtain optimal discount rates and publisher pricing, and return terms and dates.
- Orders all course related supplies
- Oversees receipt and pricing of course materials
- Records receipt and invoice information in TMS
- Inputs inventory counts of course materials in TMS
- Determines textbooks to be returned for credit and prepares appropriate chargeback
- Physically assists in return process
- Determines list of textbooks to directly buy back from students
- Encumbers purchase orders in Banner and enters retail valuations
- Reconciles discrepancies between calculated inventory, TMS inventory and physical inventory
- Works closely with Receiving Manager to receive and check in textbooks
- Works closely with Receiving Manager to create shelf tags and place textbooks on shelves
- Maintains out of stock list and reorders course materials as needed
- Keeps textbook shelves neat and orderly
- Assists at customer service desk when needed
- Answers phones and directs calls when needed
- Processes sales at cash register when needed
- Assists in opening and closing of store
- Supervises other store staff in absence of bookstore manager
- Assists in budget preparation
- Assists vendors with accounts payable inquiries
- Assists with cycle and year end inventory counts and related reconciliations
- Performs various other related duties as assigned
SALARY RANGE: $45,000-$50,000
Cover letter and resume, clearly labeled with “Textbook Manager”, must be received or postmarked on or before November 26, 2021. To access employment information please visit our web site at www.hvcc.edu/jobs. Interviews will be scheduled December 6 – 10, 2021. Expected start date will be January 3, 2022.
PLEASE RESPOND TO:
Hudson Valley Community College
Faculty Student Association
80 Vandenburgh Avenue
Troy, New York 12180
FAX NUMBER (518) 629-7166
Schenectady County Community CollegeApply Now
The Executive Director is responsible for leadership and oversight of the entire FSA operation to include the FSA Office, College Store, Convenience Store, dining services, child care, all contracted services and all personnel.
FACULTY-STUDENT ASSOCIATION GOAL
Schenectady County Community College is a public, comprehensive, two-year institution serving both full and part-time, day and evening students. The Faculty-Student Association (FSA) is a financially self-supporting corporation designed to provide a variety of auxiliary services and financial assistance for the benefit of the college community. The goal of the FSA is to provide the very best auxiliary services and comprehensive financial support possible.
EXECUTIVE DIRECTOR GOAL
The goal of the Executive Director is to operate the FSA at a profit while providing quality, comprehensive services to the college community. The Executive Director is to effectively perform the responsibilities associated with the position. In so doing, the FSA will be better prepared to fulfill its operational goals.
GENERAL STATEMENT OF PERFORMANCES RESPONSIBILITIES
The Executive Director is directly responsible for the leadership and oversight of the entire operation of the Association. The Executive Director oversees the food service operation, child
care center and contracted services at all college site locations. The Executive Director is responsible for implementation of all accounting services (including the financial accounting
system of the FSA and Student Government Association).
EXAMPLES OF PERFORMANCE RESPONSIBILITIES (Not All-Inclusive):
- Oversee implementation of the accounting system of the Faculty Student Association, Inc.
- Develop and implement office and accounting procedures to ensure independent reconciliation of account balances
- Assess organization performance against the annual budget and company strategy
- Develop tools and systems to provide the Board with financial and operational information and make actionable recommendations on both strategy and operations.
- Oversee budgetary planning in alignment with strategic plan.
- Develop and maintain capital budget
- Develop and execute analysis of new operations, asset acquisition, and new service launches.
- Oversee cash flow planning and availability of funds as needed
- Oversee cash investments and asset management
- Keep up to date on non-profit audit best practices and state and federal law.
- Coordinate and direct annual audit for the FSA and Student Government Association.
- Coordinate all Board of Director meetings.
- Prepare and distribute all FSA meeting minutes, agendas and reserve meeting room locations.
- Coordinate materials for FSA sub-committees including arranging meeting room time and locations.
- Coordinate and oversee recruitment of personnel, annual reviews, human resource development and all payroll operations.
- Define, update and implement IT strategy to include acquisition of hardware and software.
- Prepare and maintain financial planning reports, monthly statements and budgets.
- Maintain all personnel files and records
- Review and approve all Childcare grant applications for SUNY Block Grant eligibility. Notify childcare provider of approved applications and remit all monthly block grant reports to SUNY for reimbursement.
- Assist in preparation of SUNY Child Care Grant applications.
- Oversee all operations, services and contracts associated with the Association
- Supervise and ensure the training of permanent, temporary/seasonal employees.
INVENTORY AND YEAR-END AUDIT
- Work with FSA retail operations to prepare for the physical inventory count.
- Oversee and audit all inventory reports to ensure accuracy.
- Provide auditors with all records and information requested.
- Coordinate exit conference
- Distribute annual audit
- Other duties and responsibilities as assigned by the FSA Chairperson or his/her designee.
GENERAL PERFORMANCE EXPECTATIONS
The Executive Director is expected to perform the responsibilities associated with the position in a highly effective, efficient and responsible fashion. This position has a variety of responsibilities that make it essential to maintain a close working relationship with the FSA Board of Directors, possess knowledge of standard operating procedures and exercise sound judgment. The FSA serves a large and varied population – students, faculty, staff, administration, guests etc. Since the Executive Director is in contact with many of these individuals on a daily basis, it is essential for this person to possess strong inter-personal skills and to handle problems and sensitive situations tactfully. The Executive Director is expected to play a key role in maintaining and enhancing a positive image of the FSA and SUNY Schenectady County Community College
ACCEPTABLE KNOWLEDGE, EXPERIENCE AND TRAINING
MBA and at least three (3) years of supervisory experience.
The Faculty Student Association of SUNY Schenectady is an AA/EEO Employer. It is the policy of the Faculty Student Association of SUNY Schenectady County Community College to provide equal employment opportunity to all people without regard to race and color, creed, national origin, sex, age, disability, sexual orientation, marital status, familial status, military status, domestic violence victim status, arrest or conviction record, and predisposing genetic characteristics.
SUNY College of OptometryApply Now
Position Description: The SUNY College of Optometry, a senior College within the State University of New York system, seeks an energetic and motivated individual to join its Finance team as College Accountant.
Reporting to the Associate Vice President for Administration and Finance, the College Accountant will provide back up to the AVP in the areas of financial modeling, budget development and property control. Additional duties include bank reconciliations, daily oversight of the College’s cash transactions, financial reporting to both SUNY System Administration and local campus departments and Interaction with the finance division of the University Eye Center, the College’s patient care operation. The College Accountant will also be an active participant in the College’s Internal Control and Enterprise Risk Management program.
- Bachelor’s degree in accounting and proficiency in using Microsoft Excel is required
- The ability to utilize information technology applications associated with accounting, finance, revenue and procurement to provide integrated systemic reports. Excellent written and verbal communication is necessary.
- A minimum of 5 years’ experience in higher education finance and accounting is highly desirable.
The College is located on West 42nd Street in Manhattan directly across from Bryant Park and the New York Public Library. The College’s mission encompasses education, patient care and research. The College is one of the nation’s leading optometric institution
The State University of New York, College of Optometry, is an Affirmative Action/Equal Employment Opportunity/Americans with Disabilities Act employer. The College actively seeks applications from women, veterans, individuals with disability, members of underrepresented groups, or anyone that would enrich the diversity of the College.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at email@example.com.
Potsdam Auxiliary and College Educational Services (PACES)
Position Description: The Executive Director, who is responsible to the PACES Board of Directors, serves as the Chief Executive Officer of PACES. The Executive Director provides vision, creative leadership, and strong future-oriented management for the PACES Corporation. The operating areas of the Corporation currently include Dining Services, The College Store, Vending, Washers and Dryers and Administrative Services. In addition, PACES will continue to provide accounting and banking services for the Student Government Association and campus agency accounts. The Executive Director sets the quality management tone for PACES.
- A Masters’ Degree in Business Administration is preferred; minimum requirement of a Bachelors’ Degree from an accredited institution with a minimum of five years of successful management experience, preferably in higher education
- Demonstrated effective management in an organization of similar size and complexity
- Evidence of strategic planning and analytical skills
- Demonstrated leadership and administrative skills
- Demonstrated fiscal, budgetary and business management
- Supervises the development of an appropriate annual budget to control fiscal performance of the Corporation within predictable limits and make PACES a contributing member of the College community. Make an annual contribution to the Potsdam College Foundation
- Presents an annual operating budget designed on the principles above to the PACES Board of Directors for approval during the spring semester
- Responsible for achieving the budget of the Corporation, supervising the Executive Management Team which includes the Director of Dining Services, the Director of The College Store, the Director of Marketing and management employees charged with the operation of Administrative Services and other senior PACES management as they implement operating plans approved in the annual operating budget
- Insures that all funds, physical assets, and other property owned by or assigned to the Corporation are appropriately safeguarded, productive, and well maintained
- Provides monthly profit and loss reports for individual services and the Corporation as a whole to the Board and to the Vice President for Business Affairs or his/her designee
- Implements the risk management insurance policy for the Corporation through an approved broker
- Takes responsibility for the annual audit of PACES funds and accounts
- Evaluates and monitors computer technology needs of the Corporation for all operating areas. Identifies appropriate funding as required for purchase of new equipment and software
- Directs the recruitment and evaluation of PACES staff and assumes responsibility for on-going training and development of staff. Staff must be notified of both strengths and weaknesses in their performance through development of a comprehensive and on-going evaluation system to include campus peer reviews of management employees.
- Recommends to the PACES Board of Directors appropriate changes in personnel policies and procedures to provide equitable treatment for all employees and ensures that those policies are consistently applied
- Coordinates effective day to day relationships with CSEA and maintains contractual commitments consistent with basic Corporation policies and objectives
- Supervises the members of the PACES Executive Management Team. Develops and maintains a suitable organizational structure which provides for optimal utilization of management staff throughout the Corporation. Reviews organizational structure for possible changes to provide more day to day entrepreneurial innovation
- Represents PACES at conferences and meetings, on campus and off, to enhance understanding of the Corporation
- Focuses on building a culture of respect, dignity, inclusion, and promotes diversity
Board Related Activities
- Serves as a ex-officio member of the PACES Board of Directors and as the official spokesperson of the PACES Corporation
- Recommends to the Board of Directors a long-range vision and plans which will enhance services to students, faculty, staff, and administration. A five-year implementation plan that was approved by the Board of Directors that is on-going and updated on a regular basis
- Insures preparation of all required documents for timely review by the Board of Directors and forwarding to appropriate federal, state and SUNY officials
- Interprets policies of the Board of Directors and SUNY regulations as they relate to the Corporation
- Insures that the Corporation is in compliance with any policies, guidelines, regulations, statutes, and laws that may apply to any of the services in which the Corporation is engaged
Control and Sub-Contract Administration
- Responsible for the overall security plan for each PACES operating area
- Negotiates with companies who may provide services to the Corporation on a contractual basis and monitors contracted services to ascertain that commitments are met and that the best possible service at the most favorable economic terms is achieved
- Acts as liaison between the PACES Board of Directors and the various campus constituencies and serves on college committees as required
- Maintains direct communication with students, faculty, staff, and administration.
- Develops a cohesive and far-reaching marketing plan for the Corporation to include timeline, implementation and evaluation strategies
- Attends workshops and conferences as appropriate to maintain working knowledge of college and Auxiliary Services
Comprehensive Benefits package included.
Application review commences February 15, 2022. Send Cover letter, Resume/CV, and the names and contact information for at least 3 References to firstname.lastname@example.org and mail a hard copy to:
128 Sisson Hall, 44 Pierrepont Ave.
Potsdam, NY 13676
Prior to a final offer of employment, the selected candidate will be required to submit to a background check including, but not limited to, employment verification, educational and other credential verification, and criminal background check.
CHIEF FINANCIAL OFFICER / CORPORATE CONTROLLER
STONY BROOK UNIVERSITY
Position Description: The Chief Financial Officer (CFO) provides both operational and programmatic support to the organization. The CFO provides leadership, management, and vision necessary to ensure the company has proper operational and financial controls, administrative and reporting procedures, people, and systems in place to effectively grow the organization and ensure financial strength and operating efficiency in support of the Executive Director’s and FSA Board’s mission for the Faculty Student Association (FSA) and the University.
The CFO directly assists the Executive Director on all strategic and tactical matters as it relates to the development of effective growth strategies, policies and procedures, and the organizational process capacity to achieve operational excellence and profitability for the FSA. They directly supervise investment, corporate financial governance, capital resource planning, cash management, internal controls, policy and procedure, internal and external financial reporting, analysis, and budgets in addition to overall risk management. In addition this role oversees Student Services and works directly with various Student Government Organizations. This role directly contributes to RFP/Contract analysis and negotiation, business development, participates in facilities management and supports capital development projects.
- Bachelor’s degree in finance, accounting or other related field.
- 6+ years Controller or CFO experience in a not for profit or corporate entity.
- Knowledge of Generally Accepted Accounting Principles (GAAP), IFRS, SOX Compliance.“Hands On” ERP Systems Experience.
- Experience preparing comprehensive budgets.
- Experience identifying operational deficiencies and making strategic corrections.
- Experience interacting and negotiating with senior management and Executive Board members.
- Significant experience working with external auditors, internal controls and compliance-related issues.
- A demonstrated history of staff development and retention.
- CPA or Master’s degree in finance, accounting or other related field.
- Knowledge of contract management.
- Experience in a University, Public Sector or Institutional setting.
Strategy, Planning and Management
- Act as Chief Financial Officer/corporate Controller and strategic business partner to senior FSA leadership
- Provide day to day leadership and strategic planning that are focused on providing a premier guest experience at all points of service with an understanding of the various university constituencies.
- Assess and evaluate financial performance of organization with regard to long term operational goals, budgets and forecasts against higher education trends and SUNY policies and procedures.
- Create and establish annual financial and operating goals to maximize growth and expansion.
- Communicate, engage and interact with Board of Directors, ED, and University Stakeholders
- Participate in and/or lead pivotal decisions as they relate to strategic initiatives and operational models.
- Keep Executive Board and Finance Committee informed of appropriate issues and take prompt directive action where necessary.
- Support a work environment that is conducive to high employee morale, productivity and effectiveness.
- Drive resources to maintain goals and objectives and increase overall performance.
Financial & Capital Analysis, Budgeting and Forecasting:
- Oversee the preparation of monthly financial net asset reports by fund, forecast vs budget and cash flow by fund.
- Review and analyze monthly financial results and provide recommendations
- Contribute to the identification, development and execution of business development initiatives and service offerings.
- Develop and maintain monthly operating budget and annual auxiliary operating budget.
- Manage financial planning and analysis staff. Supervise creation of reports, software implementation and tools for budgeting and forecasting.
- Communicate weekly with third party vendors and university stakeholders.
- Ensure proper KPI’s and analytics of business performance in support of financial, FSA and student Lead budgeting process for FSA internal and ensure vendor budgets are in line with operational and financial expectations.
- Oversee and communicate capital budget and expense needs to Board and other parties.
- Utilize forward looking models and activity based analysis to provide financial insight to the organization’s plans and operation.
Accounting, General Ledger, Administration and Operations
- Manage accounting to ensure the proper functioning of all systems, databases, and software.
- Review and ensure application of appropriate internal controls, compliance to SUNY and University policy and procedure.
- Ensure timeliness and accuracy of financial management reporting data for Board and Investments.
- Oversee preparation and communication of monthly and annual financial statements.
- Oversee the preparation of timely filing of all local, state, and federal tax returns.
- Work with Human Resources to ensure appropriate legal compliance.
- Oversee month end close process, constantly reviewing and eliminating inefficiencies.
- Review all month end close activities including general ledger accounts, balance sheet accounts and overhead cost allocation.
- Ensure financial and payroll related administrative duties are completed accurately, on time, and in accordance with company policies and procedures.
- Ensure compliance to external audit requirements and tax filings.
Financial Management & Investments
- Manage cash flow planning and fund availability for investment purposes
- Monitor risk of investment portfolio and liaise with external advisors to de-risk portfolio as necessary. Explore new investment opportunities and provide recommendation on potential returns and risks, working closely with Board Investment and Finance Committees.
- Maintain banking relationships and strategic alliances with vendors and business partners to maximize capital planning and resource availability.
- Work with Executive Management, Board, and University stakeholders to plan facilities growth and refresh in support of FSA service mission.
- Ensure that infrastructure and technology needs are in place to support FSA goals.
Financial Relations & Policies
- Engage executive, finance, and audit committee to develop short and long term plans, projections, initiatives, and budgets.
- Represent company to bank, financial partners, institutions, public auditors, and officials as necessary
- Remain current on audit best practice, higher education and not for profit guidelines as well as state, federal and local laws regarding company operation.
- Provide support to Marketing to develop data driven tactical marketing programs that support organic growth to the organization
- Analyze and develop KPI’s that measure tactical marketing initiative success and lessons learned
Supervision and Staff Development
- Provide direct leadership to finance team, ensuring compliance with FSA HR policy and procedures including disciplinary matters as necessary.
- Provide individual coaching to the management team ensuring that each member is contributing to the best of their abilities. Ensure performance reviews are conducted on a timely basis.
- Provide staff the resources and the room to execute their responsibilities, while providing direction and counsel; ensures that they have the tools, resources, and developmental opportunities needed to reach their career aspirations.
- Take direct responsibility for risk management in safeguarding financial and operational assets for the short and long term goals of the organization
- Ensure efficient and effective governance of significant risks, related opportunities to the organization and its related segments
- Work directly with Student Government Controller and various Student Government bodies to ensure fiscally prudent practices, regulatory compliance, and productive strategic direction. Support department of Student Affairs as needed.
- Support HR Director and team in execution of payroll and management of payroll system.
- Directly supervise meal plan office, creation of meal plans and associated management.
Other Duties as Assigned
Directly Supervises: 5 (Financial Controller, 2 Sr. Financial Analyst, Student Services Manager, USG Controller)